Kotae Data Preparation: A Practical Guide to Empower Your Chatbot With Your Data

A step-by-step approach how your data can work well with Kotae

The performance of AI chatbots like Kotae relies heavily on one important thing: a well-prepared data. The data you should train in Kotae should be consistent, clear, and organized. This way Kotae can provide accurate answers only which in turn makes customer engagements and interactions better. Here’s a simple guide to help you prepare:

Cleaning Your Data for Better Answers

Before diving into the process of data preparation, it is important to clean or remove any unnecessary information in your data for optimal performance. There are a few points to help structure your cleaned data:

• Break Your Data into chunks: Breaking big text files into smaller pieces so they become easy to handle. Avoid using complex sentences. Add separators like tabs or commas to show the difference of each piece of information. The more you keep the data simple the easier it will be for Kotae to interpret it with precision.
• Hierarchy: Organizing the data into key sections by having headings and subheadings to create a clear structure helps collect the right information and deliver it quickly.
• Consistency: Keeping the structure and format consistent in the entire data reduces the chances of errors and ensures precise answers.

Data Format Matters - Your Formatting Options

Even with the cleaned and structured data, it is important to understand the type of data format you feed Kotae can impact its performance.

While basic text or doc files can always be used for AI chatbots, structure formats like JSON, CSV, YAML or Markdown are even better choices and highly preferred. These formats make it easy for Kotae to process the information and it helps it understand a logical flow.

Format	Meaning	Uses
JSON	JSON (JavaScript Object Notation) is a simple way to store and share data, JSON represents data as key-value pairs, similar to how you might write information in a dictionary.	JSON is commonly used in websites and apps to transfer information, making it easy to organize and access data.
CSV	CSV (Comma-Separated Values) is a simple way to store and share data in a table format, like an Excel sheet but in plain text. Imagine you have a list of names, ages, and jobs for a group of people. In a CSV file, each person’s details are written on one line, with commas separating the different pieces of information.	CSV files are often used when you want to easily share data between different programs because they’re simple and easy to read.
YAML	YAML (short for "YAML Ain't Markup Language") is a way to write and store data in a format that’s easy for both humans and computers to understand. Think of it like a very simple list or set of instructions written in plain text, where you use indentations (spaces) to organize the information.	YAML is used in tech because it's clean, readable, and helps organize data in a structured way, like for configuration files in apps or websites.
Markdown	Markdown is a markup language used to format text in a simple, readable way that can easily be converted into HTML. It allows users to add formatting elements such as headers, bold text, italics, lists, links, and more, without needing to write HTML code directly	Markdown is widely used in documentation, readme files, content management systems, and platforms like GitHub and Reddit.

Why is Markdown a Great Format Choice?

Markdown helps in creating structured, formatted documents with minimal effort. It is a highly recommended tool for preparing data in Kotae, simple yet effective, offering both readability and structure suitable for people and machines using AI chatbot.

Benefits of Markdown:

• Clear Structure: Using markdown helps you organize the data on hand into bullet points with headings and subheadings.
• Readability: It’s easy to read and understand for both the AI chatbot and its users.
• Flexibility: Markdown offers many options for highlighting and organizing information while supporting italics, code blocks and bold texts.

Preparing your data ready for AI chatbots like Kotae is important for its optimal performance. By using great formats like Markdown, data fed into it will remain clear and organized. Whether preparing product details, lead inquiries or training FAQs, a well-organized data ensures that Kotae operates smoothly for your business providing users and customers alike happy with accurate and instant answers. For further questions on how to prepare data, please feel free to reach out to us!